Illinois Notary Public — Requirements & Free Practice

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Electronic Notary Public

Separate electronic notary public commission held with an Illinois notary public commission and having the same term as the underlying commission.

Licensing authority: Illinois Secretary of State, Index Department · Application information

Electronic commission added to an existing ordinary commission

Illinois Notary Public Course of Study and Examination

Application Channel: Illinois residents must apply online unless granted a hardship exemption; nonresidents must submit a paper application. The online application requires a valid unexpired Illinois driver’s license or identification card, an electronic course certificate, and a signed and certified bond form.
Application Status: The applicant already holds an active ordinary Illinois notary commission and supplies its commission number; add electronic services to that commission.
Application Timing: The application page states that if 90 days or less remain on the ordinary commission, electronic services may be added only after the ordinary commission is renewed.
Appointment Fee: The statutory fee for the ordinary notary public commission is $15.
Approved Technology: Before performing electronic acts, obtain approval of the electronic commission and of the electronic notarization system provider. Register every new or additional electronic technology before using it.
Bond: Provide a qualified surety bond of $5,000. Remote or electronic acts using audio-video communication require an additional $25,000 bond; one $30,000 bond may satisfy both requirements.
Citizenship: The applicant must be a United States citizen or lawfully admitted for permanent residence.
Course: Complete at least 180 minutes of instruction through a certified provider, using an approved course with the content required by 14 Ill. Adm. Code 176.225.
Criminal History: Under the text of 5 ILCS 312/2-102(a)(11) applicable before January 1, 2027, the applicant must not have been convicted of a felony. The separately displayed amendment effective January 1, 2027 does not apply on the evaluation date.
Electronic Application: Provide the existing commission number unless applying simultaneously, the names of intended electronic notarization system providers, an electronic signature matching the handwritten signature in the required readable format, and disclosure of all disciplinary actions, convictions, and administrative actions.
Electronic Application Exception: 14 Ill. Adm. Code 176.300(c)(6)(B) also accepts the following signed statement: B) A signed statement in a format designated by the Secretary of State that the applicant: i) is a licensed attorney in good standing with the ARDC or a current Illinois court or federal court judge or is employed by a licensed attorney in good standing with the ARDC or an Illinois or federal court; and ii) has read and understood the version of the Act that is in effect at the time of application pursuant to 5 ILCS 312/2-101.5(c). The higher-ranked statute 5 ILCS 312/2-101.5(c) confines the course/examination exemption to renewal applicants; the examination remains referenced for initial electronic applicants.
Electronic Compliance: Certify compliance with identity proofing and credential analysis standards, use of a Secretary-certified system provider, ability to supply authentication instructions upon request, and compliance with applicable Act provisions including Article VI-A.
Electronic Course: The course must include electronic notarization training. Under 14 Ill. Adm. Code 176.215(n), a provider may offer a course without that training only with conspicuous disclosure that it will not suffice for an electronic notary public application.
Electronic Course Certificate: 14 Ill. Adm. Code 176.300(c)(6)(A) asks for proof of course completion within the two years preceding the electronic application.
Electronic Fee: 5 ILCS 312/2-103(b-5), under P.A. 104-621 effective July 24, 2026, waives collection of the otherwise $25 electronic commission fee for two years after that amendatory Act takes effect.
English Proficiency: The applicant must be proficient in English.
Identity And Application: File the prescribed application with official name, residential address, county, email address, business address when relevant to notarial duties, date of birth, and the authorization for verification and any necessary criminal background check; supply identity evidence.
Minimum Age: The Secretary of State requires an applicant to be at least 18 years old.
Oath: Affirm that application answers are true, complete, and correct, that the applicant has read Illinois notary law, and that all acts will be performed faithfully in accordance with law. A paper application oath must be notarized; the online oath is affirmed electronically.
Passing Score And Retakes: Score at least 85% on the course final examination. A retest uses different questions; the course need not be repeated, but three failed final examinations mean the course has been failed.
Prior Passing Score: A currently offered course examination already passed remains an examination leaf; whether the existing proof meets the applicable time and electronic-training requirements is an applicant condition.
Prior Revocation: 5 ILCS 312/2-102(a)(10) requires that the applicant has not had a prior application or commission revoked due to a finding or decision by the Secretary of State.
Score Currency: 14 Ill. Adm. Code 176.205(a) allows two years from the examination to apply; after issuance, it states that course and exam completion proof remains valid for the duration of the notary’s four-year commission.
Underlying Commission: Hold an Illinois notary public commission, or apply for that commission at the same time; the electronic commission has the same term as the ordinary commission and is suspended by operation of law when the underlying appointment ends.

Renewal or reappointment of electronic commission

Illinois Notary Public Course of Study and Examination

Advance Application: 14 Ill. Adm. Code 176.350 allows current commissions to be renewed 60 days before expiration and recommends filing at least 30 days before expiration to avoid a gap.
Application Channel: Illinois residents must apply online unless granted a hardship exemption; nonresidents must submit a paper application. The online application requires a valid unexpired Illinois driver’s license or identification card, an electronic course certificate, and a signed and certified bond form.
Appointment Fee: The statutory fee for the ordinary notary public commission is $15.
Approved Technology: Before performing electronic acts, obtain approval of the electronic commission and of the electronic notarization system provider. Register every new or additional electronic technology before using it.
Bond: Provide a qualified surety bond of $5,000. Remote or electronic acts using audio-video communication require an additional $25,000 bond; one $30,000 bond may satisfy both requirements.
Citizenship: The applicant must be a United States citizen or lawfully admitted for permanent residence.
Course: Complete at least 180 minutes of instruction through a certified provider, using an approved course with the content required by 14 Ill. Adm. Code 176.225.
Criminal History: Under the text of 5 ILCS 312/2-102(a)(11) applicable before January 1, 2027, the applicant must not have been convicted of a felony. The separately displayed amendment effective January 1, 2027 does not apply on the evaluation date.
Electronic Application: Provide the existing commission number unless applying simultaneously, the names of intended electronic notarization system providers, an electronic signature matching the handwritten signature in the required readable format, and disclosure of all disciplinary actions, convictions, and administrative actions.
Electronic Application Exception: 14 Ill. Adm. Code 176.300(c)(6)(B) also accepts the following signed statement: B) A signed statement in a format designated by the Secretary of State that the applicant: i) is a licensed attorney in good standing with the ARDC or a current Illinois court or federal court judge or is employed by a licensed attorney in good standing with the ARDC or an Illinois or federal court; and ii) has read and understood the version of the Act that is in effect at the time of application pursuant to 5 ILCS 312/2-101.5(c). The higher-ranked statute 5 ILCS 312/2-101.5(c) confines the course/examination exemption to renewal applicants; the examination remains referenced for initial electronic applicants.
Electronic Compliance: Certify compliance with identity proofing and credential analysis standards, use of a Secretary-certified system provider, ability to supply authentication instructions upon request, and compliance with applicable Act provisions including Article VI-A.
Electronic Course: The course must include electronic notarization training. Under 14 Ill. Adm. Code 176.215(n), a provider may offer a course without that training only with conspicuous disclosure that it will not suffice for an electronic notary public application.
Electronic Course Certificate: 14 Ill. Adm. Code 176.300(c)(6)(A) asks for proof of course completion within the two years preceding the electronic application.
Electronic Fee: 5 ILCS 312/2-103(b-5), under P.A. 104-621 effective July 24, 2026, waives collection of the otherwise $25 electronic commission fee for two years after that amendatory Act takes effect.
English Proficiency: The applicant must be proficient in English.
Identity And Application: File the prescribed application with official name, residential address, county, email address, business address when relevant to notarial duties, date of birth, and the authorization for verification and any necessary criminal background check; supply identity evidence.
Minimum Age: The Secretary of State requires an applicant to be at least 18 years old.
Oath: Affirm that application answers are true, complete, and correct, that the applicant has read Illinois notary law, and that all acts will be performed faithfully in accordance with law. A paper application oath must be notarized; the online oath is affirmed electronically.
Online Timing Statement: The lower-ranked Secretary of State application page states: If you have an existing active Notary Public Commission, you can renew your Notary Public Commission 90 days before it expires. If you have 90 days or less in the term of your Notary Public Commission, you may only add Electronic Notary to an existing active Notary Public Commission once you have renewed your commission. The administrative rule’s 60-day provision is retained as the controlling renewal timing.
Passing Score And Retakes: Score at least 85% on the course final examination. A retest uses different questions; the course need not be repeated, but three failed final examinations mean the course has been failed.
Prior Revocation: 5 ILCS 312/2-102(a)(10) requires that the applicant has not had a prior application or commission revoked due to a finding or decision by the Secretary of State.
Reappointment: There is no automatic reappointment. Every applicant for reappointment must comply with Article II of the Act; an expired commission provides no authority to continue notarizing while a new application is pending.
Renewal Exemption: 5 ILCS 312/2-101.5(c) states: (c) Notwithstanding any other provision of this Section, an applicant to renew an appointment as a notary public or as an electronic notary public is not required to complete the course of study or pass the examination required under subsection (a) if the applicant submits, in the form and manner prescribed by the Secretary of State, a signed statement that the applicant (i) is a licensed attorney or judge or is employed by a licensed attorney or the court and (ii) has read and understood the version of the Act that is in effect at the time of application. This is a renewal-applicant condition, and the route retains the currently offered examination reference.
Renewal Exemption Implementation: 14 Ill. Adm. Code 176.205(e) implements the renewal exemption for licensed attorneys in good standing with ARDC, current Illinois or federal judges, and applicants employed by those attorneys or courts, using the designated signed statement.
Score Currency: 14 Ill. Adm. Code 176.205(a) allows two years from the examination to apply; after issuance, it states that course and exam completion proof remains valid for the duration of the notary’s four-year commission.
Underlying Commission: Hold an Illinois notary public commission, or apply for that commission at the same time; the electronic commission has the same term as the ordinary commission and is suspended by operation of law when the underlying appointment ends.

Electronic reappointment following underlying suspension or revocation

Illinois Notary Public Course of Study and Examination

Administrative Relief: A founded disciplinary complaint and notice of suspension or revocation entitle the notary to an administrative hearing under 5 ILCS 312/7-108(j). Part 176.990 directs appeals to the Department of Administrative Hearings under Subpart K; under 176.1080(d), any granted relief carries the Secretary’s instructions, which must be followed.
Application Channel: Illinois residents must apply online unless granted a hardship exemption; nonresidents must submit a paper application. The online application requires a valid unexpired Illinois driver’s license or identification card, an electronic course certificate, and a signed and certified bond form.
Appointment Fee: The statutory fee for the ordinary notary public commission is $15.
Approved Technology: Before performing electronic acts, obtain approval of the electronic commission and of the electronic notarization system provider. Register every new or additional electronic technology before using it.
Bond: Provide a qualified surety bond of $5,000. Remote or electronic acts using audio-video communication require an additional $25,000 bond; one $30,000 bond may satisfy both requirements.
Citizenship: The applicant must be a United States citizen or lawfully admitted for permanent residence.
Course: Complete at least 180 minutes of instruction through a certified provider, using an approved course with the content required by 14 Ill. Adm. Code 176.225.
Criminal History: Under the text of 5 ILCS 312/2-102(a)(11) applicable before January 1, 2027, the applicant must not have been convicted of a felony. The separately displayed amendment effective January 1, 2027 does not apply on the evaluation date.
Electronic Application: Provide the existing commission number unless applying simultaneously, the names of intended electronic notarization system providers, an electronic signature matching the handwritten signature in the required readable format, and disclosure of all disciplinary actions, convictions, and administrative actions.
Electronic Application Exception: 14 Ill. Adm. Code 176.300(c)(6)(B) also accepts the following signed statement: B) A signed statement in a format designated by the Secretary of State that the applicant: i) is a licensed attorney in good standing with the ARDC or a current Illinois court or federal court judge or is employed by a licensed attorney in good standing with the ARDC or an Illinois or federal court; and ii) has read and understood the version of the Act that is in effect at the time of application pursuant to 5 ILCS 312/2-101.5(c). The higher-ranked statute 5 ILCS 312/2-101.5(c) confines the course/examination exemption to renewal applicants; the examination remains referenced for initial electronic applicants.
Electronic Compliance: Certify compliance with identity proofing and credential analysis standards, use of a Secretary-certified system provider, ability to supply authentication instructions upon request, and compliance with applicable Act provisions including Article VI-A.
Electronic Course: The course must include electronic notarization training. Under 14 Ill. Adm. Code 176.215(n), a provider may offer a course without that training only with conspicuous disclosure that it will not suffice for an electronic notary public application.
Electronic Course Certificate: 14 Ill. Adm. Code 176.300(c)(6)(A) asks for proof of course completion within the two years preceding the electronic application.
Electronic Fee: 5 ILCS 312/2-103(b-5), under P.A. 104-621 effective July 24, 2026, waives collection of the otherwise $25 electronic commission fee for two years after that amendatory Act takes effect.
English Proficiency: The applicant must be proficient in English.
Identity And Application: File the prescribed application with official name, residential address, county, email address, business address when relevant to notarial duties, date of birth, and the authorization for verification and any necessary criminal background check; supply identity evidence.
Minimum Age: The Secretary of State requires an applicant to be at least 18 years old.
Oath: Affirm that application answers are true, complete, and correct, that the applicant has read Illinois notary law, and that all acts will be performed faithfully in accordance with law. A paper application oath must be notarized; the online oath is affirmed electronically.
Passing Score And Retakes: Score at least 85% on the course final examination. A retest uses different questions; the course need not be repeated, but three failed final examinations mean the course has been failed.
Prior Disciplinary Status: 5 ILCS 312/2-101(f) describes a prior revoked or suspended notary commission and states that ordinary and electronic commissions remain suspended by operation of law until the notary is reappointed. Apply under the ordinary Article II reappointment requirements.
Prior Revocation: 5 ILCS 312/2-102(a)(10) requires that the applicant has not had a prior application or commission revoked due to a finding or decision by the Secretary of State.
Prior Revocation Restriction: 5 ILCS 312/7-108(h) states: (h) A notary whose appointment has been revoked due to a violation of this Act shall not be eligible for a new commission as a notary public in this State for a period of at least 5 years from the date of the final revocation. This minimum waiting period does not remove 5 ILCS 312/2-102(a)(10), which requires no prior revocation due to a Secretary finding or decision; the applicant must satisfy the applicable eligibility requirements. The statutes do not guarantee reappointment.
Score Currency: 14 Ill. Adm. Code 176.205(a) allows two years from the examination to apply; after issuance, it states that course and exam completion proof remains valid for the duration of the notary’s four-year commission.
Underlying Commission: Hold an Illinois notary public commission, or apply for that commission at the same time; the electronic commission has the same term as the ordinary commission and is suspended by operation of law when the underlying appointment ends.
Underlying Reappointment: Electronic authority depends on lawful reappointment of the ordinary notary commission; 5 ILCS 312/7-108(l) terminates or suspends electronic authority when the ordinary commission is revoked, resigned, expired, or suspended.

New electronic commission following cessation under Section 4 101

Illinois Notary Public Course of Study and Examination

Application Channel: Illinois residents must apply online unless granted a hardship exemption; nonresidents must submit a paper application. The online application requires a valid unexpired Illinois driver’s license or identification card, an electronic course certificate, and a signed and certified bond form.
Appointment Fee: The statutory fee for the ordinary notary public commission is $15.
Approved Technology: Before performing electronic acts, obtain approval of the electronic commission and of the electronic notarization system provider. Register every new or additional electronic technology before using it.
Board Page Name And Move Instructions: The lower-ranked Notary Services page states: How do I report a change in my address or employer? To change an address or employer within the same county as you are registered, complete a Notary Public Change of Address or Employer form and mail it to the address on the form. If you’ve moved from the county in which you are registered as a notary, or if you’re a non-resident notary and your employment county has changed, you must resign your commission and reapply. I changed my name. How do I update my notary appointment? If you change your name, you need to resign your commission and apply for a new appointment. These Board instructions are recorded alongside the controlling statute’s cessation and notification terms.
Bond: Provide a qualified surety bond of $5,000. Remote or electronic acts using audio-video communication require an additional $25,000 bond; one $30,000 bond may satisfy both requirements.
Citizenship: The applicant must be a United States citizen or lawfully admitted for permanent residence.
Course: Complete at least 180 minutes of instruction through a certified provider, using an approved course with the content required by 14 Ill. Adm. Code 176.225.
Criminal History: Under the text of 5 ILCS 312/2-102(a)(11) applicable before January 1, 2027, the applicant must not have been convicted of a felony. The separately displayed amendment effective January 1, 2027 does not apply on the evaluation date.
Electronic Application: Provide the existing commission number unless applying simultaneously, the names of intended electronic notarization system providers, an electronic signature matching the handwritten signature in the required readable format, and disclosure of all disciplinary actions, convictions, and administrative actions.
Electronic Application Exception: 14 Ill. Adm. Code 176.300(c)(6)(B) also accepts the following signed statement: B) A signed statement in a format designated by the Secretary of State that the applicant: i) is a licensed attorney in good standing with the ARDC or a current Illinois court or federal court judge or is employed by a licensed attorney in good standing with the ARDC or an Illinois or federal court; and ii) has read and understood the version of the Act that is in effect at the time of application pursuant to 5 ILCS 312/2-101.5(c). The higher-ranked statute 5 ILCS 312/2-101.5(c) confines the course/examination exemption to renewal applicants; the examination remains referenced for initial electronic applicants.
Electronic Compliance: Certify compliance with identity proofing and credential analysis standards, use of a Secretary-certified system provider, ability to supply authentication instructions upon request, and compliance with applicable Act provisions including Article VI-A.
Electronic Course: The course must include electronic notarization training. Under 14 Ill. Adm. Code 176.215(n), a provider may offer a course without that training only with conspicuous disclosure that it will not suffice for an electronic notary public application.
Electronic Course Certificate: 14 Ill. Adm. Code 176.300(c)(6)(A) asks for proof of course completion within the two years preceding the electronic application.
Electronic Fee: 5 ILCS 312/2-103(b-5), under P.A. 104-621 effective July 24, 2026, waives collection of the otherwise $25 electronic commission fee for two years after that amendatory Act takes effect.
English Proficiency: The applicant must be proficient in English.
Identity And Application: File the prescribed application with official name, residential address, county, email address, business address when relevant to notarial duties, date of birth, and the authorization for verification and any necessary criminal background check; supply identity evidence.
Minimum Age: The Secretary of State requires an applicant to be at least 18 years old.
Notification: Notify the Index Department in writing within 30 days of the specified ordinary-commission information changes; changes to electronic registration information must be reported within 30 business days.
Oath: Affirm that application answers are true, complete, and correct, that the applicant has read Illinois notary law, and that all acts will be performed faithfully in accordance with law. A paper application oath must be notarized; the online oath is affirmed electronically.
Passing Score And Retakes: Score at least 85% on the course final examination. A retest uses different questions; the course need not be repeated, but three failed final examinations mean the course has been failed.
Prior Commission Cessation: 5 ILCS 312/4-101(a) requires a new application, bond, and oath when the prior commission ceases, including failure to give timely notice of name, residential address, business address, or email changes, or a qualifying nonresident no longer maintaining the principal Illinois place of work or business in the same county.
Prior Revocation: 5 ILCS 312/2-102(a)(10) requires that the applicant has not had a prior application or commission revoked due to a finding or decision by the Secretary of State.
Reapplication Restriction: Failure to comply with 5 ILCS 312/4-101 prohibits obtaining a new commission for at least five years.
Score Currency: 14 Ill. Adm. Code 176.205(a) allows two years from the examination to apply; after issuance, it states that course and exam completion proof remains valid for the duration of the notary’s four-year commission.
Underlying Commission: Hold an Illinois notary public commission, or apply for that commission at the same time; the electronic commission has the same term as the ordinary commission and is suspended by operation of law when the underlying appointment ends.
Underlying Reappointment: Any required new ordinary commission must be obtained or applied for simultaneously; the new electronic commission is tied to that ordinary commission.

Simultaneous initial ordinary and electronic commissions

Illinois Notary Public Course of Study and Examination

Application Channel: Illinois residents must apply online unless granted a hardship exemption; nonresidents must submit a paper application. The online application requires a valid unexpired Illinois driver’s license or identification card, an electronic course certificate, and a signed and certified bond form.
Application Status: The applicant is not yet commissioned as an Illinois notary; apply for both commissions together.
Appointment Fee: The statutory fee for the ordinary notary public commission is $15.
Approved Technology: Before performing electronic acts, obtain approval of the electronic commission and of the electronic notarization system provider. Register every new or additional electronic technology before using it.
Bond: Provide a qualified surety bond of $5,000. Remote or electronic acts using audio-video communication require an additional $25,000 bond; one $30,000 bond may satisfy both requirements.
Citizenship: The applicant must be a United States citizen or lawfully admitted for permanent residence.
Course: Complete at least 180 minutes of instruction through a certified provider, using an approved course with the content required by 14 Ill. Adm. Code 176.225.
Criminal History: Under the text of 5 ILCS 312/2-102(a)(11) applicable before January 1, 2027, the applicant must not have been convicted of a felony. The separately displayed amendment effective January 1, 2027 does not apply on the evaluation date.
Electronic Application: Provide the existing commission number unless applying simultaneously, the names of intended electronic notarization system providers, an electronic signature matching the handwritten signature in the required readable format, and disclosure of all disciplinary actions, convictions, and administrative actions.
Electronic Application Exception: 14 Ill. Adm. Code 176.300(c)(6)(B) also accepts the following signed statement: B) A signed statement in a format designated by the Secretary of State that the applicant: i) is a licensed attorney in good standing with the ARDC or a current Illinois court or federal court judge or is employed by a licensed attorney in good standing with the ARDC or an Illinois or federal court; and ii) has read and understood the version of the Act that is in effect at the time of application pursuant to 5 ILCS 312/2-101.5(c). The higher-ranked statute 5 ILCS 312/2-101.5(c) confines the course/examination exemption to renewal applicants; the examination remains referenced for initial electronic applicants.
Electronic Compliance: Certify compliance with identity proofing and credential analysis standards, use of a Secretary-certified system provider, ability to supply authentication instructions upon request, and compliance with applicable Act provisions including Article VI-A.
Electronic Course: The course must include electronic notarization training. Under 14 Ill. Adm. Code 176.215(n), a provider may offer a course without that training only with conspicuous disclosure that it will not suffice for an electronic notary public application.
Electronic Course Certificate: 14 Ill. Adm. Code 176.300(c)(6)(A) asks for proof of course completion within the two years preceding the electronic application.
Electronic Fee: 5 ILCS 312/2-103(b-5), under P.A. 104-621 effective July 24, 2026, waives collection of the otherwise $25 electronic commission fee for two years after that amendatory Act takes effect.
English Proficiency: The applicant must be proficient in English.
Identity And Application: File the prescribed application with official name, residential address, county, email address, business address when relevant to notarial duties, date of birth, and the authorization for verification and any necessary criminal background check; supply identity evidence.
Minimum Age: The Secretary of State requires an applicant to be at least 18 years old.
Oath: Affirm that application answers are true, complete, and correct, that the applicant has read Illinois notary law, and that all acts will be performed faithfully in accordance with law. A paper application oath must be notarized; the online oath is affirmed electronically.
Passing Score And Retakes: Score at least 85% on the course final examination. A retest uses different questions; the course need not be repeated, but three failed final examinations mean the course has been failed.
Prior Revocation: 5 ILCS 312/2-102(a)(10) requires that the applicant has not had a prior application or commission revoked due to a finding or decision by the Secretary of State.
Residency: Meet the applicable Illinois-resident or qualifying bordering-state nonresident conditions of the ordinary commission, including the statutory 30-day residence or work/business requirement.
Score Currency: 14 Ill. Adm. Code 176.205(a) allows two years from the examination to apply; after issuance, it states that course and exam completion proof remains valid for the duration of the notary’s four-year commission.
Underlying Commission: Hold an Illinois notary public commission, or apply for that commission at the same time; the electronic commission has the same term as the ordinary commission and is suspended by operation of law when the underlying appointment ends.

Notary Public

Commission to perform notarial acts, including authorized remote notarizations. Illinois-resident terms are four years; qualifying nonresident terms are one year.

Licensing authority: Illinois Secretary of State, Index Department · Application information

Initial appointment — nonresident

Illinois Notary Public Course of Study and Examination

Application Channel: Illinois residents must apply online unless granted a hardship exemption; nonresidents must submit a paper application. The online application requires a valid unexpired Illinois driver’s license or identification card, an electronic course certificate, and a signed and certified bond form.
Appointment Fee: The statutory fee for the ordinary notary public commission is $15.
Bond: Provide a qualified surety bond of $5,000. Remote or electronic acts using audio-video communication require an additional $25,000 bond; one $30,000 bond may satisfy both requirements.
Citizenship: The applicant must be a United States citizen or lawfully admitted for permanent residence.
Commission Term: The nonresident commission term is one year.
Course: Complete at least 180 minutes of instruction through a certified provider, using an approved course with the content required by 14 Ill. Adm. Code 176.225.
Course Coverage: An ordinary notary course may omit electronic notarization training under 176.215(n); such a course does not qualify for an electronic commission.
Criminal History: Under the text of 5 ILCS 312/2-102(a)(11) applicable before January 1, 2027, the applicant must not have been convicted of a felony. The separately displayed amendment effective January 1, 2027 does not apply on the evaluation date.
English Proficiency: The applicant must be proficient in English.
Identity And Application: File the prescribed application with official name, residential address, county, email address, business address when relevant to notarial duties, date of birth, and the authorization for verification and any necessary criminal background check; supply identity evidence.
Minimum Age: The Secretary of State requires an applicant to be at least 18 years old.
Nonresident Affidavit: Use the nonresident affidavit in Part 176 Illustration A identifying the principal Illinois place of work or business and its county.
Oath: Affirm that application answers are true, complete, and correct, that the applicant has read Illinois notary law, and that all acts will be performed faithfully in accordance with law. A paper application oath must be notarized; the online oath is affirmed electronically.
Passing Score And Retakes: Score at least 85% on the course final examination. A retest uses different questions; the course need not be repeated, but three failed final examinations mean the course has been failed.
Prior Revocation: 5 ILCS 312/2-102(a)(10) requires that the applicant has not had a prior application or commission revoked due to a finding or decision by the Secretary of State.
Residency: Reside in a state bordering Illinois and have worked or maintained a business in Illinois for at least 30 days before applying. Eligibility depends on the residence state authorizing Illinois residents to be commissioned there; this survey does not investigate another state’s law.
Score Currency: 14 Ill. Adm. Code 176.205(a) allows two years from the examination to apply; after issuance, it states that course and exam completion proof remains valid for the duration of the notary’s four-year commission.

Initial appointment — resident

Illinois Notary Public Course of Study and Examination

Application Channel: Illinois residents must apply online unless granted a hardship exemption; nonresidents must submit a paper application. The online application requires a valid unexpired Illinois driver’s license or identification card, an electronic course certificate, and a signed and certified bond form.
Appointment Fee: The statutory fee for the ordinary notary public commission is $15.
Bond: Provide a qualified surety bond of $5,000. Remote or electronic acts using audio-video communication require an additional $25,000 bond; one $30,000 bond may satisfy both requirements.
Citizenship: The applicant must be a United States citizen or lawfully admitted for permanent residence.
Commission Term: The ordinary commission term is four years.
Course: Complete at least 180 minutes of instruction through a certified provider, using an approved course with the content required by 14 Ill. Adm. Code 176.225.
Course Coverage: An ordinary notary course may omit electronic notarization training under 176.215(n); such a course does not qualify for an electronic commission.
Criminal History: Under the text of 5 ILCS 312/2-102(a)(11) applicable before January 1, 2027, the applicant must not have been convicted of a felony. The separately displayed amendment effective January 1, 2027 does not apply on the evaluation date.
English Proficiency: The applicant must be proficient in English.
Identity And Application: File the prescribed application with official name, residential address, county, email address, business address when relevant to notarial duties, date of birth, and the authorization for verification and any necessary criminal background check; supply identity evidence.
Minimum Age: The Secretary of State requires an applicant to be at least 18 years old.
Oath: Affirm that application answers are true, complete, and correct, that the applicant has read Illinois notary law, and that all acts will be performed faithfully in accordance with law. A paper application oath must be notarized; the online oath is affirmed electronically.
Passing Score And Retakes: Score at least 85% on the course final examination. A retest uses different questions; the course need not be repeated, but three failed final examinations mean the course has been failed.
Prior Revocation: 5 ILCS 312/2-102(a)(10) requires that the applicant has not had a prior application or commission revoked due to a finding or decision by the Secretary of State.
Residency: Have resided in Illinois for at least 30 days before applying; maintain Illinois residency during the appointment unless qualifying for a nonresident appointment; otherwise resign when Illinois residency ends.
Score Currency: 14 Ill. Adm. Code 176.205(a) allows two years from the examination to apply; after issuance, it states that course and exam completion proof remains valid for the duration of the notary’s four-year commission.

Reappointment following suspension or revocation

Illinois Notary Public Course of Study and Examination

Administrative Relief: A founded disciplinary complaint and notice of suspension or revocation entitle the notary to an administrative hearing under 5 ILCS 312/7-108(j). Part 176.990 directs appeals to the Department of Administrative Hearings under Subpart K; under 176.1080(d), any granted relief carries the Secretary’s instructions, which must be followed.
Application Channel: Illinois residents must apply online unless granted a hardship exemption; nonresidents must submit a paper application. The online application requires a valid unexpired Illinois driver’s license or identification card, an electronic course certificate, and a signed and certified bond form.
Appointment Fee: The statutory fee for the ordinary notary public commission is $15.
Bond: Provide a qualified surety bond of $5,000. Remote or electronic acts using audio-video communication require an additional $25,000 bond; one $30,000 bond may satisfy both requirements.
Citizenship: The applicant must be a United States citizen or lawfully admitted for permanent residence.
Course: Complete at least 180 minutes of instruction through a certified provider, using an approved course with the content required by 14 Ill. Adm. Code 176.225.
Criminal History: Under the text of 5 ILCS 312/2-102(a)(11) applicable before January 1, 2027, the applicant must not have been convicted of a felony. The separately displayed amendment effective January 1, 2027 does not apply on the evaluation date.
English Proficiency: The applicant must be proficient in English.
Identity And Application: File the prescribed application with official name, residential address, county, email address, business address when relevant to notarial duties, date of birth, and the authorization for verification and any necessary criminal background check; supply identity evidence.
Minimum Age: The Secretary of State requires an applicant to be at least 18 years old.
Oath: Affirm that application answers are true, complete, and correct, that the applicant has read Illinois notary law, and that all acts will be performed faithfully in accordance with law. A paper application oath must be notarized; the online oath is affirmed electronically.
Passing Score And Retakes: Score at least 85% on the course final examination. A retest uses different questions; the course need not be repeated, but three failed final examinations mean the course has been failed.
Prior Disciplinary Status: 5 ILCS 312/2-101(f) describes a prior revoked or suspended notary commission and states that ordinary and electronic commissions remain suspended by operation of law until the notary is reappointed. Apply under the ordinary Article II reappointment requirements.
Prior Revocation: 5 ILCS 312/2-102(a)(10) requires that the applicant has not had a prior application or commission revoked due to a finding or decision by the Secretary of State.
Prior Revocation Restriction: 5 ILCS 312/7-108(h) states: (h) A notary whose appointment has been revoked due to a violation of this Act shall not be eligible for a new commission as a notary public in this State for a period of at least 5 years from the date of the final revocation. This minimum waiting period does not remove 5 ILCS 312/2-102(a)(10), which requires no prior revocation due to a Secretary finding or decision; the applicant must satisfy the applicable eligibility requirements. The statutes do not guarantee reappointment.
Score Currency: 14 Ill. Adm. Code 176.205(a) allows two years from the examination to apply; after issuance, it states that course and exam completion proof remains valid for the duration of the notary’s four-year commission.

Renewal or reappointment — nonresident

Illinois Notary Public Course of Study and Examination

Advance Application: 14 Ill. Adm. Code 176.350 allows current commissions to be renewed 60 days before expiration and recommends filing at least 30 days before expiration to avoid a gap.
Application Channel: Illinois residents must apply online unless granted a hardship exemption; nonresidents must submit a paper application. The online application requires a valid unexpired Illinois driver’s license or identification card, an electronic course certificate, and a signed and certified bond form.
Appointment Fee: The statutory fee for the ordinary notary public commission is $15.
Bond: Provide a qualified surety bond of $5,000. Remote or electronic acts using audio-video communication require an additional $25,000 bond; one $30,000 bond may satisfy both requirements.
Citizenship: The applicant must be a United States citizen or lawfully admitted for permanent residence.
Commission Term: The nonresident commission term is one year.
Course: Complete at least 180 minutes of instruction through a certified provider, using an approved course with the content required by 14 Ill. Adm. Code 176.225.
Criminal History: Under the text of 5 ILCS 312/2-102(a)(11) applicable before January 1, 2027, the applicant must not have been convicted of a felony. The separately displayed amendment effective January 1, 2027 does not apply on the evaluation date.
English Proficiency: The applicant must be proficient in English.
Identity And Application: File the prescribed application with official name, residential address, county, email address, business address when relevant to notarial duties, date of birth, and the authorization for verification and any necessary criminal background check; supply identity evidence.
Minimum Age: The Secretary of State requires an applicant to be at least 18 years old.
Nonresident Affidavit: Use the nonresident affidavit in Part 176 Illustration A identifying the principal Illinois place of work or business and its county.
Oath: Affirm that application answers are true, complete, and correct, that the applicant has read Illinois notary law, and that all acts will be performed faithfully in accordance with law. A paper application oath must be notarized; the online oath is affirmed electronically.
Online Timing Statement: The lower-ranked Secretary of State application page states: If you have an existing active Notary Public Commission, you can renew your Notary Public Commission 90 days before it expires. If you have 90 days or less in the term of your Notary Public Commission, you may only add Electronic Notary to an existing active Notary Public Commission once you have renewed your commission. The administrative rule’s 60-day provision is retained as the controlling renewal timing.
Passing Score And Retakes: Score at least 85% on the course final examination. A retest uses different questions; the course need not be repeated, but three failed final examinations mean the course has been failed.
Prior Revocation: 5 ILCS 312/2-102(a)(10) requires that the applicant has not had a prior application or commission revoked due to a finding or decision by the Secretary of State.
Reappointment: There is no automatic reappointment. Every applicant for reappointment must comply with Article II of the Act; an expired commission provides no authority to continue notarizing while a new application is pending.
Renewal Exemption: 5 ILCS 312/2-101.5(c) states: (c) Notwithstanding any other provision of this Section, an applicant to renew an appointment as a notary public or as an electronic notary public is not required to complete the course of study or pass the examination required under subsection (a) if the applicant submits, in the form and manner prescribed by the Secretary of State, a signed statement that the applicant (i) is a licensed attorney or judge or is employed by a licensed attorney or the court and (ii) has read and understood the version of the Act that is in effect at the time of application. This is a renewal-applicant condition, and the route retains the currently offered examination reference.
Renewal Exemption Implementation: 14 Ill. Adm. Code 176.205(e) implements the renewal exemption for licensed attorneys in good standing with ARDC, current Illinois or federal judges, and applicants employed by those attorneys or courts, using the designated signed statement.
Residency: Reside in a state bordering Illinois and have worked or maintained a business in Illinois for at least 30 days before applying. Eligibility depends on the residence state authorizing Illinois residents to be commissioned there; this survey does not investigate another state’s law.
Score Currency: 14 Ill. Adm. Code 176.205(a) allows two years from the examination to apply; after issuance, it states that course and exam completion proof remains valid for the duration of the notary’s four-year commission.

Renewal or reappointment — resident

Illinois Notary Public Course of Study and Examination

Advance Application: 14 Ill. Adm. Code 176.350 allows current commissions to be renewed 60 days before expiration and recommends filing at least 30 days before expiration to avoid a gap.
Application Channel: Illinois residents must apply online unless granted a hardship exemption; nonresidents must submit a paper application. The online application requires a valid unexpired Illinois driver’s license or identification card, an electronic course certificate, and a signed and certified bond form.
Appointment Fee: The statutory fee for the ordinary notary public commission is $15.
Bond: Provide a qualified surety bond of $5,000. Remote or electronic acts using audio-video communication require an additional $25,000 bond; one $30,000 bond may satisfy both requirements.
Citizenship: The applicant must be a United States citizen or lawfully admitted for permanent residence.
Commission Term: The ordinary commission term is four years.
Course: Complete at least 180 minutes of instruction through a certified provider, using an approved course with the content required by 14 Ill. Adm. Code 176.225.
Criminal History: Under the text of 5 ILCS 312/2-102(a)(11) applicable before January 1, 2027, the applicant must not have been convicted of a felony. The separately displayed amendment effective January 1, 2027 does not apply on the evaluation date.
English Proficiency: The applicant must be proficient in English.
Identity And Application: File the prescribed application with official name, residential address, county, email address, business address when relevant to notarial duties, date of birth, and the authorization for verification and any necessary criminal background check; supply identity evidence.
Minimum Age: The Secretary of State requires an applicant to be at least 18 years old.
Oath: Affirm that application answers are true, complete, and correct, that the applicant has read Illinois notary law, and that all acts will be performed faithfully in accordance with law. A paper application oath must be notarized; the online oath is affirmed electronically.
Online Timing Statement: The lower-ranked Secretary of State application page states: If you have an existing active Notary Public Commission, you can renew your Notary Public Commission 90 days before it expires. If you have 90 days or less in the term of your Notary Public Commission, you may only add Electronic Notary to an existing active Notary Public Commission once you have renewed your commission. The administrative rule’s 60-day provision is retained as the controlling renewal timing.
Passing Score And Retakes: Score at least 85% on the course final examination. A retest uses different questions; the course need not be repeated, but three failed final examinations mean the course has been failed.
Prior Revocation: 5 ILCS 312/2-102(a)(10) requires that the applicant has not had a prior application or commission revoked due to a finding or decision by the Secretary of State.
Reappointment: There is no automatic reappointment. Every applicant for reappointment must comply with Article II of the Act; an expired commission provides no authority to continue notarizing while a new application is pending.
Renewal Exemption: 5 ILCS 312/2-101.5(c) states: (c) Notwithstanding any other provision of this Section, an applicant to renew an appointment as a notary public or as an electronic notary public is not required to complete the course of study or pass the examination required under subsection (a) if the applicant submits, in the form and manner prescribed by the Secretary of State, a signed statement that the applicant (i) is a licensed attorney or judge or is employed by a licensed attorney or the court and (ii) has read and understood the version of the Act that is in effect at the time of application. This is a renewal-applicant condition, and the route retains the currently offered examination reference.
Renewal Exemption Implementation: 14 Ill. Adm. Code 176.205(e) implements the renewal exemption for licensed attorneys in good standing with ARDC, current Illinois or federal judges, and applicants employed by those attorneys or courts, using the designated signed statement.
Residency: Have resided in Illinois for at least 30 days before applying; maintain Illinois residency during the appointment unless qualifying for a nonresident appointment; otherwise resign when Illinois residency ends.
Score Currency: 14 Ill. Adm. Code 176.205(a) allows two years from the examination to apply; after issuance, it states that course and exam completion proof remains valid for the duration of the notary’s four-year commission.

New commission after cessation under Section 4 101 — nonresident

Illinois Notary Public Course of Study and Examination

Application Channel: Illinois residents must apply online unless granted a hardship exemption; nonresidents must submit a paper application. The online application requires a valid unexpired Illinois driver’s license or identification card, an electronic course certificate, and a signed and certified bond form.
Appointment Fee: The statutory fee for the ordinary notary public commission is $15.
Board Page Name And Move Instructions: The lower-ranked Notary Services page states: How do I report a change in my address or employer? To change an address or employer within the same county as you are registered, complete a Notary Public Change of Address or Employer form and mail it to the address on the form. If you’ve moved from the county in which you are registered as a notary, or if you’re a non-resident notary and your employment county has changed, you must resign your commission and reapply. I changed my name. How do I update my notary appointment? If you change your name, you need to resign your commission and apply for a new appointment. These Board instructions are recorded alongside the controlling statute’s cessation and notification terms.
Bond: Provide a qualified surety bond of $5,000. Remote or electronic acts using audio-video communication require an additional $25,000 bond; one $30,000 bond may satisfy both requirements.
Citizenship: The applicant must be a United States citizen or lawfully admitted for permanent residence.
Commission Term: The nonresident commission term is one year.
Course: Complete at least 180 minutes of instruction through a certified provider, using an approved course with the content required by 14 Ill. Adm. Code 176.225.
Criminal History: Under the text of 5 ILCS 312/2-102(a)(11) applicable before January 1, 2027, the applicant must not have been convicted of a felony. The separately displayed amendment effective January 1, 2027 does not apply on the evaluation date.
English Proficiency: The applicant must be proficient in English.
Identity And Application: File the prescribed application with official name, residential address, county, email address, business address when relevant to notarial duties, date of birth, and the authorization for verification and any necessary criminal background check; supply identity evidence.
Minimum Age: The Secretary of State requires an applicant to be at least 18 years old.
Nonresident Affidavit: Use the nonresident affidavit in Part 176 Illustration A identifying the principal Illinois place of work or business and its county.
Notification: Notify the Index Department in writing within 30 days of the specified ordinary-commission information changes; changes to electronic registration information must be reported within 30 business days.
Oath: Affirm that application answers are true, complete, and correct, that the applicant has read Illinois notary law, and that all acts will be performed faithfully in accordance with law. A paper application oath must be notarized; the online oath is affirmed electronically.
Passing Score And Retakes: Score at least 85% on the course final examination. A retest uses different questions; the course need not be repeated, but three failed final examinations mean the course has been failed.
Prior Commission Cessation: 5 ILCS 312/4-101(a) requires a new application, bond, and oath when the prior commission ceases, including failure to give timely notice of name, residential address, business address, or email changes, or a qualifying nonresident no longer maintaining the principal Illinois place of work or business in the same county.
Prior Revocation: 5 ILCS 312/2-102(a)(10) requires that the applicant has not had a prior application or commission revoked due to a finding or decision by the Secretary of State.
Reapplication Restriction: Failure to comply with 5 ILCS 312/4-101 prohibits obtaining a new commission for at least five years.
Residency: Reside in a state bordering Illinois and have worked or maintained a business in Illinois for at least 30 days before applying. Eligibility depends on the residence state authorizing Illinois residents to be commissioned there; this survey does not investigate another state’s law.
Score Currency: 14 Ill. Adm. Code 176.205(a) allows two years from the examination to apply; after issuance, it states that course and exam completion proof remains valid for the duration of the notary’s four-year commission.

New commission after cessation under Section 4 101 — resident

Illinois Notary Public Course of Study and Examination

Application Channel: Illinois residents must apply online unless granted a hardship exemption; nonresidents must submit a paper application. The online application requires a valid unexpired Illinois driver’s license or identification card, an electronic course certificate, and a signed and certified bond form.
Appointment Fee: The statutory fee for the ordinary notary public commission is $15.
Board Page Name And Move Instructions: The lower-ranked Notary Services page states: How do I report a change in my address or employer? To change an address or employer within the same county as you are registered, complete a Notary Public Change of Address or Employer form and mail it to the address on the form. If you’ve moved from the county in which you are registered as a notary, or if you’re a non-resident notary and your employment county has changed, you must resign your commission and reapply. I changed my name. How do I update my notary appointment? If you change your name, you need to resign your commission and apply for a new appointment. These Board instructions are recorded alongside the controlling statute’s cessation and notification terms.
Bond: Provide a qualified surety bond of $5,000. Remote or electronic acts using audio-video communication require an additional $25,000 bond; one $30,000 bond may satisfy both requirements.
Citizenship: The applicant must be a United States citizen or lawfully admitted for permanent residence.
Commission Term: The ordinary commission term is four years.
Course: Complete at least 180 minutes of instruction through a certified provider, using an approved course with the content required by 14 Ill. Adm. Code 176.225.
Criminal History: Under the text of 5 ILCS 312/2-102(a)(11) applicable before January 1, 2027, the applicant must not have been convicted of a felony. The separately displayed amendment effective January 1, 2027 does not apply on the evaluation date.
English Proficiency: The applicant must be proficient in English.
Identity And Application: File the prescribed application with official name, residential address, county, email address, business address when relevant to notarial duties, date of birth, and the authorization for verification and any necessary criminal background check; supply identity evidence.
Minimum Age: The Secretary of State requires an applicant to be at least 18 years old.
Notification: Notify the Index Department in writing within 30 days of the specified ordinary-commission information changes; changes to electronic registration information must be reported within 30 business days.
Oath: Affirm that application answers are true, complete, and correct, that the applicant has read Illinois notary law, and that all acts will be performed faithfully in accordance with law. A paper application oath must be notarized; the online oath is affirmed electronically.
Passing Score And Retakes: Score at least 85% on the course final examination. A retest uses different questions; the course need not be repeated, but three failed final examinations mean the course has been failed.
Prior Commission Cessation: 5 ILCS 312/4-101(a) requires a new application, bond, and oath when the prior commission ceases, including failure to give timely notice of name, residential address, business address, or email changes, or a qualifying nonresident no longer maintaining the principal Illinois place of work or business in the same county.
Prior Revocation: 5 ILCS 312/2-102(a)(10) requires that the applicant has not had a prior application or commission revoked due to a finding or decision by the Secretary of State.
Reapplication Restriction: Failure to comply with 5 ILCS 312/4-101 prohibits obtaining a new commission for at least five years.
Residency: Have resided in Illinois for at least 30 days before applying; maintain Illinois residency during the appointment unless qualifying for a nonresident appointment; otherwise resign when Illinois residency ends.
Score Currency: 14 Ill. Adm. Code 176.205(a) allows two years from the examination to apply; after issuance, it states that course and exam completion proof remains valid for the duration of the notary’s four-year commission.

Illinois Notary Public Course of Study and Examination

Provider: Course providers certified by the Illinois Secretary of State
Format: Paper or online final examination; multiple-choice, true/false, or both; no more than half true/false
Exam questions: 50 questions drawn from a bank of at least 100 questions
Passing score: At least 85%; three failed final-examination attempts mean failure of the course

Examination outline

Required Instruction and Content
- Promoting respect for and encouraging the observance of the duties and requirements of a notary public under the Act
- Identifying potential damages and economic losses that could result from notarial misconduct
- Motivating continuing development of notarial competencies through education, including, but not limited to adherence to the Act
- Providing knowledge of the Act, this Part, and other laws related to or affecting notarial work

Examination sources

14 Ill. Adm. Code 176.205, Course of Study and Examination
14 Ill. Adm. Code 176.205(d)
14 Ill. Adm. Code 176.225, Notary Public Course of Study and Examination - Required Instruction and Content
14 Ill. Adm. Code 176.225(e)(1)-(4)
14 Ill. Adm. Code 176.225, Notary Public Course of Study and Examination - Required Instruction and Content
14 Ill. Adm. Code 176.225(f)
14 Ill. Adm. Code 176.215, Applicants and Providers Requirements
14 Ill. Adm. Code 176.215(n)
14 Ill. Adm. Code 176.235, Course Provider Verification of Student Identity and Course Completion
14 Ill. Adm. Code 176.235(c)(3)
14 Ill. Adm. Code 176.235, Course Provider Verification of Student Identity and Course Completion
14 Ill. Adm. Code 176.235(c)(4)
14 Ill. Adm. Code 176.215, Applicants and Providers Requirements
14 Ill. Adm. Code 176.215(g)(2)
14 Ill. Adm. Code 176.205, Course of Study and Examination
14 Ill. Adm. Code 176.205(a)
14 Ill. Adm. Code 176.235, Course Provider Verification of Student Identity and Course Completion
14 Ill. Adm. Code 176.235(c)(1)
Illinois Secretary of State, Notary Study Course Providers
Notary Study Course Providers heading and first provider